Administrative Assistant
Full Time • Anaheim
Job Title: Administrative
Employment Type: Full time or Part time
Job Summary:
We are seeking a highly organized, resourceful, and discreet Administrative Assistant to support a private property owner in managing multiple properties and assist in a 55+ community.. The ideal candidate will be proactive, tech-savvy, and able to handle a variety of tasks with minimal supervision, ensuring smooth operations and peace of mind for the property owner and company.
Full time or part time.
Full time or part time.
Key Responsibilities:
Property Management Support
- Coordinate with tenants, contractors, and service providers for maintenance, repairs, and renovations.
- Schedule regular inspections and ensure all properties are clean, secure, and well-maintained.
- Handle utility bills, property taxes, insurance, vendor invoices and warranty companies with repairs.
- Assist with property rentals (short-term or long-term), if applicable. Preparation of rental agreements, renter’s insurance, credit checks, and MLS listings.
- Maintain filing systems for rental agreements, receipts, warranties, insurance, credit checks and legal documents.
Administrative Tasks
- Respond to emails and phone calls on behalf of the property owner when requested. However, making sure the owner has approved any emails before they are sent out. Also, emails need to be followed up and respond to anything that needs attention.
- Read, review and edit all of the owner’s emails and inquiries from potential renters. Making a list of inquiries and letting owner know as soon as possible.
- Maintain budgets and track property-related expenses and income.
- Research vendors, products, or travel destinations as requested.
- Provide regular updates and reports to the property owner.
- Responsible for all and any personal tasks or jobs which may be required for the owner.
Qualifications:
- Proven experience as a Assistant, Executive Assistant, or Property Coordinator.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- A self-starter who can anticipate and be self-directed, while still keeping owner abreast of new ideas, alternatives and solutions.
- Tech-savvy with proficiency in Microsoft Office, Google Workspace, Google Drive, OneDrive or task management apps.
- Typing at least 60 wpm.
- Discretion and confidentiality are essential. Must sign confidentiality agreement.
- Valid driver’s license and reliable transportation.
- Hours are Monday through Friday with alternating Saturdays, daytime hours.
- MUST live within 15-20 minutes of Anaheim Hills
Preferred:
- Ability to work on Apple computer
- Familiarity with smart home systems and maintenance protocols.
- Flexibility to work occasional evenings/Saturdays.
Compensation: $20.00 - $24.00 per hour
Palacio Senior Apartments California Real Estate
Enchanting views from high in the hills, luxurious Mediterranean architecture along with spacious bright sunny spaces and that attention to detail make this an unforgettable experience from the moment you arrive.
Our award winning apartment homes feature 1 bedroom/1 bath, 2 bedroom/2 bath open and airy spacious floorplans with 9 foot ceilings, washer/dryer hookups, patios, central heating and air conditioning, and walk-in closets.
The community offers pool and spa, four elevators for easy access, convenient laundry rooms, 24 hour fitness center, library, theatre room and full activity program including live entertainment.
Palacio is conveniently across from Anaheim Hills Plaza Shopping Center, which includes a grocery store, pharmacy, restaurants, medical, and dental offices. Also minutes to Anaheim Hills and Yorba Linda Senior Centers.
We take pride in our friendly and caring staff who are truly dedicated to the well-being of our residents.
Palacio, where Seniors are family!!!
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